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Document Administrator (Multiple vacancies)

  • Job reference DST/TP/57366/12271
  • Job type All
  • Sector Administration and Operations, Wealth Management/Investment Platforms
  • Location Chelmsford
This vacancy has now expired.

** Various shifts available **

Working Hours: Early Morning Start

Shift Pattern: Tues - Sat

Ideal Hours: 03:00 - 11:00 (Tues - Fri) and 07:00 - 15:00 (Sat)

Working Hours: Daytime

Shift Pattern: Mon - Fri (8am-4pm, 9am-5pm, 10am-6pm)

Note. The working hours/days can be flexible and can be discussed further during interview

The role is designed to provide a multitude of functions within DMD Funds and WMI across various inbound and outbound processes and there is a requirement to be flexible as they could be asked to move within the teams as business needs require.


  • Competitive annual salary
  • 20 Days holiday (increasing by 1 day for every year's service up to a maximum of 25 days)
  • 9% pension scheme (6% non-contributory & 3% self contribution)
  • Life Assurance (4 x salary)
  • Single person healthcare
  • Flex benefits scheme
  • Employee discount scheme
  • DST Sports and Social membership

Please note. The location of the office is as below and parking at the building is very limited.

Adams House
2 Springfield Lyons Approach
Essex, CM2 5LG

** We are currently offering both permanent and 12 month fixed term contracts **

Main Responsibilities

Incoming correspondence

  • Process incoming correspondence
  • Scanning of documents and system data entry
  • Review of scanned work to identify any missed documentation
  • Support ad-hoc tasks as required
  • Assist with daily issues, investigations as required by the Team Leader
  • Organise own daily work within the stated timeframes and complete tasks in line with Team Leader direction
  • Work closely with the Team Leaders group to identify training needs

AML & Legal Documents

  • Process the return of clients documentation as per procedure
  • Print and match letters with enclosures
  • Quality check work
  • Investigate outstanding items

AWD Pulls

  • Monitoring work flow queues
  • Retrieve original correspondence from on-site archive
  • Print and match letters to corresponding documentation
  • Quality check work
  • Investigate outstanding work

Ideal Candidate

  • Basic keyboard skills to include awareness of MS Office packages
  • Good Verbal reasoning and numeric skills
  • Experience in Financial Services Investment Industry
  • Degree level of education in relevant subject
  • Good accuracy and attention to detail
  • Ability to work on own initiative when require
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