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Project Manager

  • Job reference IFDS/TP/4/10004
  • Job type Full Time
  • Sector Project & Programme Management
  • Location Brentwood

To deliver projects using the IFDS methodology and processes, within agreed timelines, budget and to quality expectations, in line with: agreed objectives, business case and quality gate measures.

To deliver consistent, timely and accurate reporting, including: summary status, financial/budgetary controls and project-wide resource requirements. Active monitoring and management of all risks and issues, driving the project(s) towards completion. To deliver timely, concise, accurate and relevant communication with stakeholders, internally and to clients/3rd parties.

Main Responsibilities

Project Initiation

Document the agreed project scope, objectives and measures of success, (inc quality gate criteria)

Confirm and engage with stakeholders (internal, external and 3rd party) to ratify scope and objectives

Gather all required information to create Project Initiation Document (PID), Financial Appraisal (FA) and Project Plan and obtain sign off

Review Lessons Learnt Log for any relevant items to incorporate into planning

Agree communication plan and clarify all stakeholder project roles

Identify cross/multi-project dependencies (where appropriate) and align plans across all

Ensure all gaps/developments identified, and steps to resolve/complete are agreed and documented

Project Budgetary Control

Maintain control of budget expenditure across all areas and activities

Provide budgetary reporting by updating project spreadsheets

Provide detailed explanations for any deviation from the budget, according to agreed contingency criteria, ensuring early escalation if required

Project Monitoring and Communication

Monitor progress and maintain regular, timely & accurate communications to relevant stakeholders

Provide reporting to various stakeholder audiences, setting & managing expectations at all stages

Chair and document meetings, generate discussions and facilitate resolutions for issues, getting collective agreement for next steps and commitment by all to achieve within agreed timelines

Ensure quality gate requirements are met at relevant stages during the project lifecycle

Agree priorities for issue resolution between projects with Sponsor/internal teams - escalate if needed

Project Team Management

Establish clear roles & responsibilities

Provide regular communication updates to team

Project Facilitation

Identification at outset of: Constraints, Assumptions, Risks, Dependencies, Decisions, Issues and Actions - active management of these and any others that arise during the project

Managing changes to plans, assessing impact on business case and escalating as appropriate

Identification and resolution of potential resource conflicts, escalating as necessary

Project Diligence

Follow IFDS project methodology and use approved document templates

Keep all documents up to date, accurate, formatted, in correct folder structure, version controlled, ready for audit inspections

Contribute to Closure Report

Compliance with Information Security requirements

Continuous Improvement

Monitor issue resolution and capture approach; feed into Lessons Learnt for the benefit of future projects

Record observed process improvements discovered / trialled during project execution and communicate to appropriate central control (CMO, line manager etc) to consider application in future projects/other activities

Complete Post-Implementation Review (PIR) as appropriate with CMO support to identify positive outcomes & areas for improvement to feed into Lessons Learnt Log & general process improvements on future projects

Ideal Candidate

  • Previous experience of change management/project management in an equivalent role
  • Excellent influencing & persuasion skills, gaining commitment from internal, client and 3rd party contacts to deliver project requirements
  • Experience of managing delivery of software solutions in line with client's technical specifications and/or business model requirements
  • Good client-facing skills, to assist in managing the relationship throughout the project with respect, honesty, clarity and focus on delivery
  • Commercially minded, project financial/budgetary experience, whilst managing simultaneous demands and competing priorities
  • Delivery & Quality focused; positive committed attitude towards excellence, managing expectations
  • Very good written & verbal communication skills, including the ability to deliver presentations to both technical and non-technical audiences
  • Analytical/problem-solving skills, drawing out key elements seeking most effective resolution
  • Can challenge proposals & ensure most effective/ efficient solutions applied
  • Attention to detail - including application to commercial sensitivity and info security
  • Competent user of: MS Outlook, Excel, Word, MS Project, Visio and PowerPoint (or equivalent)
  • Experience of working in an Agile development and test environment and/or experience of managing technical IT infrastructure projects
  • Willing to travel to different european locations (e.g. London, Dublin, Zurich)
NANorth America
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EMEAEurope, The Middle East & Africa
APACAsia-Pacific

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